[fa icon="plus-square"] Can we bring a guest?

Yes, every HubSpot President's Club inductee can invite one guest to join them in Monaco.  Keep in mind bed preferences (Queen/King vs. 2 Singles) are not guaranteed but can be requested.  

[fa icon="plus-square"] When must we RSVP by?

All RSVP's must be received by January 31, 2022.  The first set of invites will go out by January 4, 2022.  Please do NOT book flights before February 3rd.  The flight booking period is February 3rd to February 14th.

After February 3rd no changes to your activity selections can be made.

Please note you must be an active HubSpot employee as of trip dates to attend the trip and/or receive the payout for not attending.

[fa icon="plus-square"] Are children invited?

All are invited to bring your children at your own cost. 

There will be no charge for children up to and including the age of 18 years who share with their parents. However, keep in mind the maximum occupancy per room is 3 guests, so if you are looking to bring more than 1 child, you would need to book a second room at our own cost. .

Please see full Presidents Club Family Policy below:

HubSpot Presidents Club Family Policy

When you qualify for PC, you earn the right to attend, along with 1 guest, paid for by HubSpot (this means during PC-sponsored events only, which the Organizers will specify each year).

However, over the years, we’ve learned that HubSpotters are proud of their accomplishments, and want to share their success with their families.

That said, we’d like to provide you with the following guidelines, if you choose to bring your children to the event:

 

Travel

HubSpot will cover the cost of the qualifying HubSpotter, along with the cost of one chosen guest’s flight. Flights for any additional guest (children included) are the responsibility of the qualifying HubSpotter.

 

If your child is young enough to require a car seat, we recommend bringing your own. HubSpot will not be responsible for providing or paying for car seats.  You will also need to organize your own transfers, as the group bus transfers are not car seat safety approved.

Accommodations

HubSpot will pay for the contracted dates of stay for the qualifying HubSpotter, along with the chosen guest. HubSpot will not pay for a second room, nor will they pay for additional nights before or after the contracted PC dates. If there is a fee for additional guests per room, HubSpot will cover up to $50 per child per night. Please note, this will not apply if the PC event is held at an all-inclusive resort- then, it will be the responsibility of the qualifying HubSpotter.  HubSpot will not cover $50 per child towards a second room.  

 

Food & Beverage

HubSpot will pay for food costs of children at the Welcome Party, and the Final Dinner (if child is old enough to attend, age 16+).

 

Activities

HubSpot will pay for the activity of choice for the qualifying HubSpotter and one chosen guest. Any additional activities for children will be the responsibility of the qualifying HubSpotter, assuming the activity is suitable for the child’s age and that there is enough space to accommodate the request. Please note that qualifying HubSpotters will be allowed rights to activities before children.

 

Childcare

Childcare will be the responsibility of the qualifying HubSpotter, whether it be childcare onsite at the hotel, or babysitting services.

 

Attending PC Events

Children are welcome at the Welcome Reception, and children 16+ are welcome to attend the Final Awards Dinner.

[fa icon="plus-square"] What are my flight details?

Please stay tuned for flight booking process.  

A few reminders:
- HubSpot will pay the cost to secure a seat if the airline does not assign one for you at the time of the booking (this is different from a seat upgrade- extra legroom, first class, etc- which HubSpot will not cover the cost of).

- HubSpot will cover the cost of 1 checked bag per person, per flight. HubSpot will not cover the cost of your checked bags on any additional flights you add to your trip.

 

IMPORTANT: Use the below links to validate travel requirements for your upcoming international travel.

To verify required Visa's, Passport validity dates, and blank page requirements please visit CIBT: www.cibtvisas.com/dt. 

Information regarding travel health alerts: https://wwwnc.cdc.gov/travel/destinations/list/

Registration with the US Department of State for frequent international travel: https://step.state.gov/step/
US State Department: https://travel.state.gov

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[fa icon="plus-square"] Can I come early or extend my trip?

All HubSpotters are able to extend at their own cost, but any and all additional hotel costs, airport transfers, and flight difference will be your responsibility.  

 

Once Executive Group Travel confirms your extension, you have 72 hours to cancel those nights. After 72 hours, any cancelled nights will be billed back to you through payroll.

Due to end of month and end of quarter, please do not book flights for Club departing your home location before April 1st.  

 

[fa icon="plus-square"] But what's our Covid-19 plan?

What’s our COVID-19 plan? Glad you asked:

    1. We will make the final decision regarding employee travel by Feb 3rd (working w/ Sales Leadership, HR, and Katie Burke).
    2. We will ask that all attendees wait to book their flights until after Feb 3rd.
    3. An RSVP “no” (by the assigned deadline!): will still be provided with $2,000 USD, taxed (or your local currency equivalent). Employees must be employed at the time of payout, which would be expected by the end of April.  

    It’s important to note that the world has in fact changed with COVID-19. Unfortunately, we won’t be able to predict the state of travel or possible limitations that could take place in the coming year. What we discovered through this pandemic is that decisions are often out of our control given the limitations from federal authorities, immigration, and also general health and safety guidelines. These are eligibility guidelines placed without knowledge of what will come in 2022 and we may need to make changes and adapt (for example, to follow health and safety guidelines in place at the time). Of course, we will do our best to make this happen as it’s one of the great rewards and opportunities for recognition of our top performers. 

     

    As always, feel free to reach out to the Planning Committee-  Meaghan Alix (malix@hubspot.com)- for any further questions.

 

[fa icon="plus-square"] Can I book my own airport to hotel ground transportation in Monaco?

If you are arriving or departing over group dates, HubSpot will be covering airport transfers to/from the Nice Airport.

If you are arriving outside program dates, to another airport, or from the train station, you are responsible for covering your own airport transfers.  Please do not expense.

[fa icon="plus-square"] Will HubSpot cover my cell phone roaming fees?

At Fairmont Monte Carlo, we have negotiated free wi-fi throughout the hotel for you to conduct business.  We ask you to use good judgement in expensing cell phone roaming bills.  

 

[fa icon="plus-square"] Is this hotel all-inclusive?

The hotel is NOT all-inclusive.  

You will be provided in your paycheck an additional bonus to help defray food and beverage costs during your trip in Monaco.

 

[fa icon="plus-square"] Do we need to bring adapters to charge our electronics?

For those traveling from outside Europe (and including Ireland), you will need to bring your own adapters for EU plugs.

 

[fa icon="plus-square"] What do I need to pack? Can I expense checked luggage?

Monaco is known for their smart dress.  We recommend to pack a jacket/blazer, closed shoes, trousers, skirts, dresses.  We recommend wearing flipflops only by the pool during your stay.

DAYTIME DRESS CODE: Creative Casual (Dress smart but comfortably as Monaco is a walking city).

EVENING DRESS CODE: Smart (Dress smart for evening events and restaurants in Monaco).

 

You’ll do plenty of walking in Monte Carlo, so opt for packing stylish yet pavement-friendly shoes.  Also we recommend to bring a pashmina, shawl, blazer, or light sweater for after dusk.  In April the evenings will be cool in Monaco requiring a jacket.  During the day, depending on the sunshine a thin jacket is also recommended.

 

The dress code is applied at the Casino de Monte-Carlo in a bid to maintain its unmistakable aura and traditions dating back over 150 years. Fortunately, appropriate casual attire is permitted in the Atrium and Salle Renaissance rooms from 9am and 2pm respectively. Between 2pm and 7pm, the Salle Europe room permits casual wear, but trainers, sandals and flip flops are not permitted, neither are ripped or stonewashed jeans and sportswear.

Later in the evening, shorts, t-shirts and sweatshirts of all types are prohibited. Gentlemen are recommended to wear blazers or suit jackets at the very least, with dark jeans and smart casual shoes tolerated. Those wishing to play in one of the casino’s private lounges must wear a blazer or jacket, but staff can provide these upon request.

 

Yes, all attendees can expense up to $80 per couple for this club trip to help defray the cost of checking luggage.  We recommend all guests check-in to their flights online.

[fa icon="plus-square"] Do I need a passport? or Visa?

A passport is required for visitors entering Monaco from outside Europe. Visas are not required for anyone holding a passport from the countries of HubSpot's 8 office locations. If you do have a passport from an alternate location, it is your responsibility to research if a Visa is required and if it is to obtain your Visa for the trip:  https://www.schengenvisainfo.com/who-needs-schengen-visa/

 Due to Monaco-France agreements and the established close relations, if you need a visa to enter France, then you will need a visa to visit Monaco as well. A French visa allows you to enter Monaco, and a France permit gives you the right to remain there for the appointed period of time.

Therefore, if you do not need a visa to enter the Schengen Member states, you do not need a visa to visitMonaco as well. All this is regulated by the Franco-Monegasque Neighborhood agreement of 18 May 1963.

 We are able to assist in providing any documentation required.

 

[fa icon="plus-square"] What if I want to participate in two activities?

Unfortunately, due to the busy itinerary, we are unable to meet requests for two activities.

 

 

 

[fa icon="plus-square"] Will our medical insurance work in Monaco?

Please see the HubSpot business travel medical eligibility below as it pertains to President's club travel for employees and your guest.  Also please check out this document for more information on what is covered while traveling for President's Club.

HubSpot Travel Insurance Policy

 

Here are is an additional document that covers more information about HubSpot Cigna Travel Insurance Abroad.

Cigna Self Service for International Business Travelers

 

[fa icon="plus-square"] I am unable to attend the trip, what do I do?
If you were awesome in 2021 and earned a spot at President's Club but are unable to attend this year's trip to Monaco for any reason, please let us know by January 29, 2022 and we will provide you with $2,000 USD (or your local currency equivalent), deposited directly into your bank account the first paycheck after the April trip (you will be taxed on this amount).  Also please ensure you complete registration as not attending to trigger the payment process.
 
* You will still receive your crystal award, but no additional gifts.  
 

Please note that your spot will not be given to anyone in your place, and we'll need to know your intentions by January 29, 2022.  Unfortunately,  if you notify us of any changes after February 1st, you will lose eligibility for the monetary reward since deposits will have already been made on your behalf.  Please note you must be an active HubSpot employee as of trip dates to receive the payout for not attending.

[fa icon="plus-square"] If the itinerary changes, how will I stay updated?

There will be three options.

1.  All updates and changes will be communicated to you through email in a timely manner.  This means you should be using the hotel wi-fi once a day to check for any updates or special events added.

2.  We will have a daily HubSpot headquarters located on property at The Fairmont.  There will be a staff on hand to answer any questions from 10am-6pm each day.  Locations will be shared on this website once finalized.

3.  This year we will provide an app with personalized itineraries.  All changes will be sent via push notifications so please remember to allow notifications from Travefy.